Privacy Policy

Effective Date: August 23, 2025 Last Updated: August 23, 2025

UnitedIP.org (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website unitedip.org and related services (the “Services”).

We have drafted this Privacy Policy in clear, accessible language while maintaining legal enforceability under applicable privacy laws, including:

GDPR (General Data Protection Regulation – EU 2016/679)
CCPA (California Consumer Privacy Act)
Philippine PDPA (Data Privacy Act of 2012, R.A. 10173)
PIPEDA (Canada – Personal Information Protection and Electronic Documents Act)

If you do not agree with this Privacy Policy, please discontinue using our Services immediately.

1. Scope

This Privacy Policy applies to:

Visitors, registered users, and customers of UnitedIP.org worldwide.
All Services provided by UnitedIP.org, including our workflow automation SaaS platform and consultancy offerings.
Any interactions through our website, payment gateways, analytics tools, and customer support channels.

2. Definitions

Personal Data: Any information relating to an identified or identifiable person.
Processing: Any operation performed on Personal Data, such as collection, storage, use, disclosure, or deletion.
Controller: The entity determining the purposes and means of processing Personal Data (UnitedIP.org).
User: Any individual accessing or using our Services.
DPO: The Data Protection Officer of UnitedIP.org.

3. Information We Collect

We may collect the following categories of Personal Data:

Identity & Contact Data: Name, email address, company name, phone number.
Account Data: Username, password, and preferences.
Payment Data: Billing address, transaction details. (Processed via Stripe or PayPal; we do not store card details.)
Technical Data: IP address, browser type, operating system, device information.
Usage Data: Pages visited, time spent, interactions with Services.
Cookies & Analytics: Data collected through cookies, Google Analytics, and Cloudflare security tools.

4. Methods of Collection

We collect Personal Data through:

Direct interactions: forms, account registration, subscription sign-up.
Automated technologies: cookies, log files, analytics.
Third-party providers: Stripe, PayPal, Google Analytics, Cloudflare.

5. Purposes of Processing

We process Personal Data for:

Service delivery: To provide our SaaS platform and consultancy.
Account management: To manage accounts, authentication, and customer support.
Payments: To process transactions via Stripe/PayPal.
Improvements: To analyze usage trends and improve our Services.
Marketing: To send promotional emails (with user consent).
Legal compliance: To comply with tax, regulatory, and law enforcement requirements.

Contractual necessity (Art. 6(1)(b)): To provide Services you request.
Consent (Art. 6(1)(a)): For marketing communications and cookies.
Legitimate interests (Art. 6(1)(f)): For fraud prevention, service optimization.
Legal obligations (Art. 6(1)(c)): To comply with tax and regulatory laws.

7. Data Retention

Account and transactional data: 7 years (legal/accounting obligations).
Analytics and cookie data: 26 months (Google Analytics default).
Marketing data: until withdrawal of consent.

When retention periods expire, data is securely deleted or anonymized.

We do not sell Personal Data. We may share it with:

Payment processors: Stripe, PayPal.
Analytics & infrastructure providers: Google Analytics, Cloudflare.
Legal authorities: If required by law, court order, or government request.
Consultants & contractors: Under confidentiality agreements.

9. International Data Transfers

As a Philippine-based company, we may transfer Personal Data outside the EU/EEA, US, or Canada. Safeguards include:

Standard Contractual Clauses (SCCs) for EU users.
Adequacy decisions where applicable.
Encryption & access restrictions for cross-border transfers.

10. Your Privacy Rights

Depending on your jurisdiction, you may have the following rights:

Right of access (Art. 15)
Right to rectification (Art. 16)
Right to erasure (Art. 17)
Right to restriction (Art. 18)
Right to portability (Art. 20)
Right to object (Art. 21)

California (CCPA)

Right to know what data is collected
Right to delete data
Right to opt-out of the “sale” of data (we do not sell data)

Philippines (PDPA)

Right to object, access, rectify, block
Right to damages for violations

Canada (PIPEDA)

Right to access
Right to challenge accuracy
Right to withdraw consent

📩 To exercise your rights, please contact us at [email protected].

11. Marketing & Opt-Out

Users may opt-in to newsletters and promotions.
You may unsubscribe anytime by clicking “unsubscribe” in emails or contacting us directly.

12. Cookies & Tracking

We use cookies for:

Website functionality
Analytics (Google Analytics)
Security (Cloudflare)

➡️ See our separate Cookie Policy for full details.

13. Security Measures

We employ industry-standard measures, including:

Encryption (TLS, AES-256)
Firewalls & DDoS protection (Cloudflare)
Restricted access to personal data
Regular security audits

14. Age Restrictions

Our Services are intended for users 18 years and older. We do not knowingly process data of minors under 18.

15. Contact & DPO Details

Data Controller / DPO UnitedIP.org 799-B, J.M. Basa St., City Proper, Iloilo, 5000, Philippines

📞 Phone: +63 910 1449-777
📧 Email: [email protected]

Last Updated: August 23, 2025 Effective Date: August 23, 2025 Version: 1.0.1

This Privacy Policy is available in English. Translations may be provided for convenience, but the English version shall prevail in case of conflict.